PEOPLE PUZZLES
PEOPLE PUZZLES
JoLyn EnterprisesHUMAN RESOURCE DEVELOPMENT:
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Ideally, it is good to introduce the new employee to key people in the organization, in addition to their co-workers as soon as possible after they arrive in the workplace. A handbook of the information below, provides a resource that they can refer to at a later time, since it is often difficult for the new person to absorb all the information that they receive in the first few days. Another approach is to include the appropriate information on an Intranet where new staff can refer to it at any time, after their Orientation.
Fill it in the first time, from your perspective as an EMPLOYER.
What are
the essential things that you want your new employee to know about
NEW EMPLOYEE.
What information would be important for you to know to function in your new environment?
Click on any of the headings in the chart below, for a the detailed checklist for that topic.
INFORMATION ABOUT YOUR ORGANIZATION- Organizational history, mission, values, services, location of departments, contact names and phone #s etc. |
HOURS OF WORK / COMPENSATION- Review this during the induction process or in the formal offer of employment. |
BENEFITS- Many Human Resource Depts. provide an Employee Package or Handbook with relevant information included. |
SECURITY- Indicate/provide ID cards, and review any procedures for entering the building outside of normal hours, if required. |
OCCUPATIONAL HEALTH & SAFETY- Ensure that the new person has completed any pre-work assessment, if required. Note the use of protective equipment/clothing, if relevant or working with hazardous materials. Explain the use of equipment or critical procedures. Ensure that the employee understands what is required in case of an emergency (eg: fire, chemical spill, etc.) |
COMMUNICATION- Introduce the new employee to your Newsletter, email system, voice mail and any other communication tools used in your organization, (eg: pagers, codes, etc.) Note any protocols used by your organization eg: greeting when answering phones etc. - Ensure that the person receives a phone directory and/or list of contact names and introduce the person to those with whom he/she will be working. |
EMPLOYEE NEEDS- Ask your new employee if they have questions eg: parking, day care needs, sick day policies etc. |
COMPANY EXPECTATIONS OF EMPLOYEES- Be sure to clearly indicate the "norms/values" of your organization. Provide information of a person that can be contacted, if they have questions at a later time. |
| INFORMATION ABOUT YOUR ORGANIZATION | ||
|---|---|---|
| TOPIC | EMPLOYER | EMPLOYEE |
| History | ||
| Mission | ||
| Short and Long Term Goals | ||
| Products/Services | ||
| Customers/People You Serve | ||
| Organizational Structure | ||
| Depts./Sites/Worksgroups: Roles & Services | ||
| Map of the Facility |
| HOURS OF WORK / COMPENSATION | ||
|---|---|---|
| TOPIC | EMPLOYER | EMPLOYEE |
| Hours of work | ||
| Time cards | ||
| Overtime/call back | ||
| Pay rates | ||
| Pay schedule | ||
| Sick time policy | ||
| Holidays | ||
| Vacations | ||
| Leave requests/ shift change policies | ||
| Jury duty | ||
| Dress code |
| BENEFITS | ||
|---|---|---|
| TOPIC | EMPLOYER | EMPLOYEE |
| Medical plan | ||
| Dental plan | ||
| Insurance plan | ||
| Pension plan | ||
| Payroll deductions | ||
| Payroll direct deposit | ||
| Employee discounts | ||
| Company share investments | ||
| Company car | ||
| Travel expenses | ||
| Meal allowances |
| SECURITY | ||
|---|---|---|
| TOPIC | EMPLOYER | EMPLOYEE |
| Staff Identification badge | ||
| Transportation / Parking | ||
| Access codes/keys | ||
| Restricted areas | ||
| After hours procedures | ||
| Harassment policies | ||
| Dealing with difficult clients/co-workers | ||
| Confidentiality |
| OCCUPATIONAL HEALTH & SAFETY | ||
|---|---|---|
| TOPIC | EMPLOYER | EMPLOYEE |
| Fire safety | ||
| Protective equipment | ||
| Emergency codes | ||
| Workplace Hazardous Materials Information System | ||
| Employee assistance program | ||
| Incident reports/forms | ||
| Worker's compensation | ||
| Medical reviews | ||
| Wellness programs | ||
| Fitness centre |
- Phone system
- Computer network/email
- Employee handbook
- Company newsletter
- Bulletin boards
- Committees & staff participation
- Meal/rest breaks
- Cafeteria hours
- Lockers
- Washrooms
- Safety of personal belongings
- Smoking policy
COMPANY EXPECTATIONS OF
EMPLOYEES
As follow-up to determine the effectiveness of your Orientation, use this list to survey the satisfaction of your new employees about 6 weeks after their Orientation. Encourage them to identify any deficiencies that you might add to make it more effective.
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Copyright JoLyn Enterprises 1997 Updated 07/15/08
